CHAMBER/MAIN STREET BOARD MEETING – WORK SESSION
May 25, 2021 – 7:00 a.m.
Present: Jason Knox, Jamie Hoey, Tiffany Johansen, Garrett Crandall, Chris DeBack (phone- left early), Tracy Johnson (phone), Rick Trumm, Mallory Hanson
Absent: Kennon Gumm
- Organization/Operations (Recurring)
- Meeting was called to order at 7:00 a.m. by President Jason Knox.
- Jamie motioned to approve the agenda; Tiffany seconded it; approved by all.
- Board Topics (Recurring)
- Main Street Visit Action Items- waiting on the report from Main Street America. We need to utilize MS resources more. It was stated that WU is a mature organization and has mature needs, such as succession planning for businesses going out; EV should do an assessment. Every project must have its own work plan. Suggestion to create a strategy for retail space in current locations. Board meetings need to be strategy based and not committee meetings. We need to ensure to have an annual board retreat.
- Summer Event Volunteers- Jason reviewed.
- Golf Tournament- Saturday, 7/17 in Clermont, and West Union on 8/7. Will need to seek approval from the council for the new WU date, which Tracy will take to them. Jamie is unable to do either event due to previous commitments.
- Summer Office Cleaning- kids can look to do it next year; however unable to do over summer. Board can do over the summer- Tiffany will do June; Jamie will do July; Rick will do August. Will need some cleaning supplies.
- Energy LLC Meetings- we are receiving emails and will begin to attend meetings now.
- NFV Sparks WU- see below.
- Membership/Investment Drive (Recurring)
- Investments/Contributions/Donations- letters are done. Need to get addresses into Redtail. Tiffany will get spreadsheet to Jason to import. Once done, they will get Jamie the letters to print and have staff stuff them.
- Director Report (Recurring)
- Director Search Update- we have an application from someone local. An interview will be setup with him with Tracy and Tiffany. Jamie will try to make it as well.
- Main Street (Recurring)
- Accreditation- there will be new accreditation requirements this year with a 2023 implementation date. Moving from 10 to 6 standards. Need to have a big strategic plan and then all action plans connect to the measurable outcomes.
- Action- none
- Reporting- Jason doing. Reminder to send volunteer hours to Jason.
- Committee Reports- need to determine budgets for various events. SEND VOLUNTEER HOURS FOR THE PREVIOUS MONTH.
- Promotions (Chris DeBack)- meeting tonight at 6 p.m. to discuss final details on Summer Event. It is on Facebook. Chris will get porta-potties for SummerFest.
- Design & Business (Jamie Hoey)- no meeting this month as Jon needed more time for downtown façade standards. There will be a historical aspect during SummerFest.
- Economic Vitality (Jason Knox)- meets next week.
- Organization (Garrett Crandall/Rick Trumm)- golf tournaments coming up. $100 for a hole sponsor or $150 for both. Waiting for approval on the WU date. Derek will take lead and the committee helps him. Premier Building will offer a building for the WU tournament. Jason will check into cart rental from Leisuretime. Jamie will check with Jim Davis on food donation.
- Ad-Hoc Sparks (Tiffany, Chris, Tracy, Mallory)- brochure- looks great. Jamie will make a few changes- get any changes to her and she will send PDF to Jason for printing/binding. Send thank you!
- Ad-Hoc DLO (Rick, Kennon)- nothing
- Management (Tiffany, Tracy)- nothing
- Fayette County Economic Development – Supervisors approved use of Playing on the Plaza. NEI Housing Fund- there is money sitting there to use and looking at developing revolving loan fund for each county for middle-income housing projects. Incentives possible with start-up funds. In conversation stages at this time.
- City- nothing.
- For good of order- nothing.
Tiffany motioned to adjourn at 7:59 a.m.; Rick seconded it; all approved.
Next meeting: June 8 @ 7 a.m. at the Chamber
Submitted by Jamie Hoey, Secretary
Investing in the community by bringing people together to achieve a support system that seeks to promote business success, downtown revitalization, and a sense of community pride.
Through Community engagement, create a unique and prosperous downtown to enrich the entire business community of West Union and beyond that embraces history, preserves natural environment, and promotes quality events that instills a sense of community pride.